As the office administrator your duties will encompass a wide range of tasks; including managing office operations, providing administrative support, handling correspondence, scheduling, maintaining records, and greeting customers and guests, all while ensuring the office runs smoothly and efficiently.

Being knowledgeable in both local and state (Santa Caterina and Rio de Janeiro), as well as federal administrative procedures and routines would put you in the forefront.

Fluent in Brazilian and English would be a requirement, and the patience to educate the team in the etiquette of doing business and living in Brazil, in addition to teaching and enhancing the skills of the teams’ daily use of and proficiency in communicating in Brazilian.

A more detailed breakdown of core office administrator support would be:

• Managing Office Operations: Overseeing day-to-day office functions to ensure efficiency and smooth running.

• Handling Correspondence: Managing emails, letters, packages, and other forms of communication.

• Scheduling and Coordination: Scheduling meetings, appointments, and travel arrangements for staff and executives.

• Record Keeping: Maintaining and organizing office files, both physical and digital.

• Data Entry and Management: Performing data entry tasks and maintaining databases of records.

• Office Supplies: Maintaining inventory of office supplies and placing orders as necessary.

• Bookkeeping and Budgeting: Supporting bookkeeping and budgeting procedures for the company.